What are the Office Removals Checklist in Preparing Your New Office

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Complete Office Removals Checklist in Preparing Your New Office

Complete Office Removals Checklist in Preparing Your New Office


Huge company relocations are too complex. There are too many things that you can miss if you will not tread lightly. The best way to counter that is to be organised. List all things that you need to attend to and use an office removals checklist for every aspect of your move.

Speaking of which, the new site where you are moving your company is one major preparation that you will need to pay close attention to. After all, it will be the main setting of the next chapter of your company’s story. The compatibility and preparedness of the new site will play a great role in how well your company will do after the move. The office removals checklist will act as your reliable moving office planning guide so that the whole process and undertaking will take fewer risks.

So, use this office removals checklist to prepare your new site early on. And through it, you will have fewer things to worry about as you commence the whole move. Alternatively, you can assign a trusted employee to be on top of the things and liaise with you as the ball starts rolling. Whilst you, on the other hand, keep focusing on other major things listed in our previously published business relocation checklist.
With that said, let me now give you this…

Complete Office Removals Checklist for The Things That You Need to Check and Prepare for Your New Office

1. Three Months Before

Preparing for business relocation 3 months before the move is already a big deal. Doing it later will put too much pressure on your team. Thus, the office removals checklist recommends you to get things ready around three months earlier. And this early, your assigned liaison employee should start looking for an ideal office where you will move. Then, once a prospect is found, he/she should consider the following:
a. Is the new office large enough?
b. Does it have security?
c. Is it compatible with the company budget?
d. Possibility for expansion?
e. Will you need your own maintenance personnel?
f. Is it open for renovation?
g. How is the electrical infrastructure?
h. Is there a kitchen?
i. Any physical damage present prior to your move?
j. How is the neighbourhood?

2. Six Weeks Before

The items of the office removals checklist for a six-week-before period is focused on planning the new layout of the office and room renovation. Basically, ensuring that everything from your old company, as well as the new furnishings that you will buy, will find their place on the new site.
a. Secure lease for the best place that your team found.
b. Design the layout of the new site. Will you keep the old layout? Or does it require some alteration?
c. Measure the new office.
d. Buy new furniture if you need them.

3. One Month

Things will start to get tight one month before your moving day. You will find how busy you will get as you start going over each item below.
a. Find a security company or agency if your lessor will not provide it for you.
b. Initiate installation of infrastructures in your new office (e.g. moving phoneline and internet services, water supply, etc.)
Install and secure the following:
  • Fax
  • Routers
  • Modems
  • Mail Services
  • Pagers
  • Electricity
  • Telephones

4. Two Weeks Before

Let's say you only have a couple of weeks before you move. Your liaison should wrap things up and triple check things especially with areas on communication essentials. So, within this time period, your liaison should triple check:
  • Phone lines and internet should all be up and running.
  • Telephone numbers should be updated.
  • The mailing address is updated.
  • Arrange for storage means if necessary.

5. One Week Before

  • Hire cleaning services for your new office to take out accumulated dirt during the interim
  • Ensure delivery for your new furniture if they haven’t arrived yet.
  • Go there yourself to ensure that everything is neat and ready.

6. As You Start Your Move

With this office removals checklist in mind, everything should fall perfectly in place. So, just follow the initial overall plan that you’ve established and use this to check everything up.
Staying on top of things keeps you a step ahead from any contingencies that will be on your way to a brighter future for your company. So, use this checklist on your next move, and be sure to share this article with anyone who might need it too.

Do you know anyone who might need to check this article too?
Doing favours for your networks of business partners will promote stronger business relationships. Offer a helping hand and offer them support in every undertaking that they will go through.

Also, get the signs of a dodgy contract with a relocation company. Read our article: Indicators of Choosing A Removal Company Wrongly.

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